Disabling Distribution Group Expansion in Outlook

A customer was using moderated distribution groups and asked if it was possible to disable the expansion of distribution groups in Outlook. As you probably know, after entering a distribution group in the address bar, Outlook will show a “+” sign next to it which will let you replace the distribution group with all its members as recipients. Especially with moderated distribution groups this might be found an issue, because customers might want to hide membership information from senders.

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Unfortunately, hiding isn’t  a real option because distribution groups are universal distribution groups and its members are readable. Fiddling around with the ACL sounds like a viable option (remove permissions to read members) but sounds like a potential cause for other issues so I’m not fond of that.

What you could do is remove the option to expand the distribution group setting one of the following a registry keys, depending on your Outlook client version:

Outlook 2010
HKCU\Software\Microsoft\Office\14.0\Outlook\Options\Mail\DisableDLExpansion=1 (REG_DWORD)

Outlook 2007
HKCU\Software\Policies\Microsoft\Office\12.0\Outlook\Options\Mail\DisableDLExpansion=1 (REG_DWORD)

Outlook 2003 or earlier
Outlook 2003 or earlier versions don’t have this option.

After you set this key and restart Outlook, you’ll see the “+” sign is gone:

image

If you want to roll out this change throughout your organization, use this key in a custom GPO template or utilize the GPO templates that ship with Office (Outlk14.adm or Outlk12.adm depending on version) and configure the GPO accordingly.

Be advised that setting this registry key disables expansion for all distribution groups. Specifically disabling it for moderated groups is impossible, since Outlook has – and should have – no knowledge of the type of distribution group.

Note that the distribution group expansion option is something typical of the Windows version of Outlook, since Outlook for Mac nor Outlook WebApp (OWA) have this option.

5 thoughts on “Disabling Distribution Group Expansion in Outlook

  1. I was not aware of this feature in Outlook. Cool! Another aproach is to use dynamic distribution groups. These cannot be expanded and do not require an all or nothing adjustment to Outlook.

  2. We have a situation where the + sign allowing expansion is present for some DL’s and not for others. I’d like to expand the ones not showing a +. Any idea how I enable that?

      • Thanks for the reply. It is in the GAL. I don’t know how to tell if it’s dynamic. I did wonder if it was security because I can expand a group I’m a member of but not the one I want to of which I’m not a member. As far as I know they are the same type of group.

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